Process Intelligence for a Better World
Measure the process before you change it.
ProcesOS maps what actually happens today: the cost, the duration and the roles involved. Then you compare variants and decide with numbers instead of gut feel.
Start where you are. Go where you want.
The platform for continuous reality checks.
- No credit card
- EU hosting
- GDPR
- Self-hostable
The name
- 01 Spanish for “processes”.
- 02 In engineering, the OS: the machine that solves problems.
01 — The problem
What you know about your processes lives in people’s heads, in chat threads and in a PDF from 2023.
-
Nobody knows the real number
A process costs working hours, licences and handovers. Who is supposed to improve it when that number is written down nowhere?
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Automation comes too early
If you do not know which variant pays off, you automate the wrong one, and set it in concrete for years.
-
Decisions disappear
Who decided what, when and why sits in someone’s inbox. At audit time the reconstruction starts from scratch.
02 — How it works
A cycle, not a project
Every pass leaves a better model behind. After six steps you know more than you did, and you start again at 01.
- 01
Map
Capture
Capture the process with AI support, from a description, from existing documentation or live in a workshop.
- 02
Quantify
Cost & duration
Cost and duration per task, per path, per lane. The expensive path becomes visible instead of being asserted.
- 03
Validate
Stakeholders
The people who live the process confirm it, with their role, a comment and a timestamp.
- 04
Simulate
Variants
Target against actual, without risk. Two variants side by side, with the difference in euros and days.
- 05
Decide
With numbers
A decision with its rationale, its alternatives and its approval, written down where the next person will look for it.
- 06
Execute
Roll out
Roll out, measure, sharpen. The next pass starts from real numbers.
03 — Evidence
What is already running
Three things we are working on right now, with names, partners and dates.
- Member
Institutional member of the AI for Developing Countries Forum
Helping shape standards for accountable AI and process infrastructure.
- Pilot
First pilot instance with IRB Digital Infrastructure
Rolled out and in use, with real processes, real stakeholders and real governance requirements.
- FAIR
The FAIR framework operationalised, not quoted
Translated together into scoring logic that sits on real process data.
Further references and instances on request: book a discovery call
This instance has no entry of its own in the register yet. What the register is, and how a figure in it gets its origin, is explained there: read about the register
04 — The product
One system, four views into it
BPMN editor with an AI assistant
Description in, structured process out. Then you sharpen it together.
Cost & path analysis
What the process costs, per path, per role and per run.
Universal Capability Exchange (UCX)
Capabilities as a map: what exists, what is missing, what is worth doing next.
Workspace cockpit & governance
Maturity, open approvals, validations and decisions in one place.
05 — Who it is for
Three ways into the same system
Same foundation, different view. Pick the entry point that matches your role.
- Business What happens when the only person who knows the process is away? For teams of two to fifty. Map the operational processes, make the costs visible and clean up the handovers, without a consulting project. Process onboarding for new peopleActual vs. target before automatingGamification for teams
- Solution providers Who operates the capability once it has been set up? For consultants and implementers. Proposals carry numbers instead of estimates, solutions are reusable, and the reputation is visible. Workspace template marketplaceCertification and academy trackPartner programme
- Government Who can show a citizen the whole path an application takes? For the public sector. Decisions stay traceable, people take part instead of pushing back, and the infrastructure stays yours. Capability planning in the Universal Capability ExchangeChange voting with a recordSelf-hosting and EU operation
- Enterprises Who governs the work your organization actually runs, AI included?
- Communities Who keeps track of it all when everyone is a volunteer?
- Institutions How does someone prove what they learned with you, years later?
- Universities & innovation hubs Where does student work go after the grade?
- Stewarded ecosystems Who looks after the forest when nobody is paid to?
06 — The difference
Why not the tools you already have
Process documentation
Draws the flow, but rarely shows cost, system dependencies or validation.
Automation tools
They implement before clarity, consensus and ROI have been established.
Governance frameworks
Conceptually strong and operationally weak. The process reality underneath is missing.
ProcesOS
Connects modelling, quantification and validation in one continuous system, and carries them through to simulation and the decision itself.
- BPMN 2.0 as an open foundation
- AI-assisted mapping instead of an empty canvas
- Cost and duration inside the model
- Path, lane and workspace analytics
- Stakeholder roles and sign-off inside the model
- IT system and CMDB references
- Audit-proof: decisions with evidence
- On-chain credentials (Enterprise)
07 — Governance & sovereignty
We do not replace domain frameworks. We supply the ground beneath them.
Once processes, roles and systems are cleanly documented and validated, together with the data flows and the decisions between them, regulatory requirements stop being abstract. They become something the organisation can operate.
- ESG
- FAIR
- NIS2
- GDPR
- EU AI Act
- DORA
- ISO 27001
- SDG
Operated in the EU
Hosted in Germany, with no data passed on to third countries.
Self-hosting available
Runs on your own infrastructure, including your own AI keys.
Evidence that holds
Validations and credentials are verifiable, optionally on-chain.
08 — Pricing
You pay per workspace
Change fails when the wrong people are left outside. Inviting stakeholders costs nothing.
Starter
For initial process clarity
- 1 workspace, up to 5 members
- Unlimited stakeholder invites
- 3 validated processes at a time
- BPMN editor and basic analytics
- Governance wizard
- AI assistant (15K tokens/week)
- Academy access and community support
Professional
For consultants and teams actively improving processes
- Unlimited validated processes
- AS-IS/SHOULD-BE versioning
- Workspace cockpit and KPIs
- Advanced governance and reports
- Gamification studio
- Module access
Team & Scale
For multi-workspace structures and API-driven integration
- Up to 5 workspaces included
- +€39/mo per additional workspace
- Team management and groups
- White-label options
- API access
- BYOK for AI
- Priority support
Education, non-profit or public sector? In the discovery call we look at whether your project qualifies for a reduced licence. Ask as well if your operating model is not listed here.
Check eligibility in a discovery callWhat does it cost per person?
A process is only signed off by the people who actually run it. When every one of them needs a paid seat, the invite list gets shortened and the sign-off is worth less. Every amount here is per workspace, so it divides by everyone you bring in.
| People in the workspace | Team & Scale €249 per month | Pilot Set €219 per month |
|---|---|---|
| 5 | €50 | €44 |
| 20 | €12 | €11 |
| 50 | €5 | €4 |
The monthly list price divided by the people who use it, rounded to the euro. Professional and Team & Scale set no limit on how many people a workspace has.
Capability Modules
Add specialized capabilities to your Pro or Team plan. Mix and match as needed.
AI Studio
AI assistant, auto-edit, diagram from documentation. Includes 500K AI tokens a month for the whole workspace, or bring your own key on Team & Scale.
Compliance & Certification
Gap analysis, scoring and a certification pipeline for the frameworks you are audited against, among them DORA, NIS2 and ISO 27001.
ESG & Resources
Resource tracking, greenhouse gas accounting across Scopes 1 to 3, and sustainability scoring.
CMDB & IT Governance
A registry of your IT systems with their licence costs and the landscape they sit in. FAIR assessment included.
Continuity & Resilience
What stands still when a system fails: the cascade through dependencies, processes and partners, with recovery times held against what each process can bear. Builds on the CMDB.
Global Technology Tree
Plan capabilities as a graph: what your organisation can do today, what it needs next, and what each step depends on.
Solutions Marketplace
Publish solutions, Sustainable Impact scoring, certification pipeline that issues the FAIR Passport.
Academy Publisher
Create courses, certifications, and on-chain credentials for your workspace.
Odoo ERP Integration
Connect your Odoo instance: partners, projects and resource data flow into the processes you model.
hiop.io DataOps
Managed data pipelines through hiop.io. They ingest and transform operational data, then hand it back to your processes.
Save with Bundles
Select a bundle to highlight the modules it includes.
Ten founding places per kind of workspace
Early software is bought on trust, and trust is worth paying for. The first ten workspaces of each kind get the founding price and keep it.
Founding places are not open at the moment. Write to us if you want to hear when they are.
Start with one real process.
A free workspace, no credit card. Bring your team in when you are ready, and pay only for what you use.
Look around first, without signing up
The full demo ecosystem from every perspective: business, providers and government. No permanent accounts, nothing to break.