What happens when the only person who knows the process is away?
In a small company the work that matters lives in a few heads and a shared drive. ProcesOS moves it into a process the whole team can see, run and improve.
Who keeps it up to date once the first version is done?
Writing the process down is the easy part. Keeping it true to what the team really does is the part that quietly dies, so ProcesOS turns that upkeep into skills and XP for the people who do it.
-
A process runs
Somebody works through a step in the real workflow and records it.
-
A skill grows
The work lands on the skill it belongs to, credited to the person who did it.
-
A tier is reached
XP adds up to bronze, then silver, then the tiers above it.
One diagram everyone reads the same way
Model the process in a BPMN editor made for it, with an AI assistant on hand while you refine it. The picture then replaces the explanation nobody has time to give twice.
Watch it happen in the bakery storyStart from a workspace that already works
Clone a template with its roles and processes in place, then adapt it. The bakery template is a complete operational setup.
Browse the template marketplaceWhat does this process actually cost you?
Put times and rates on the steps, compare the paths, and see which variant is the expensive one. The case for changing it then rests on your own figures.
See the costing in the bakery storyThe people who improve it get something back
XP tiers and skill levels turn process work into progress that belongs to the person who did it, so improvement keeps a champion after the kickoff.
See how skills are built in the AcademyCosts that follow the size of your team
Start on a free workspace. When you need more, subscriptions, invoices and tax run through Stripe.
See what a workspace costsWrite down how it really works
Turn what your team carries in its head into diagrams that stay accurate as the business changes.
Get a new hire productive in the first week
Hand them the process map on day one. They see the whole flow, who owns each step and where the cost sits.
Take the cost argument to the table
Compare today's process with the improved one on time and cost. The proposal then carries figures your finance person can check.
Start free. Scale with your needs.
Per workspace, not per stakeholder. Because change often fails when the wrong people are left out.
Starter
For initial process clarity
- 1 workspace, up to 5 members
- Unlimited stakeholder invites
- 3 validated processes at a time
- BPMN editor and basic analytics
- Governance wizard
- AI assistant (15K tokens/week)
- Academy access and community support
Professional
For consultants and teams actively improving processes
- Unlimited validated processes
- AS-IS/SHOULD-BE versioning
- Workspace cockpit and KPIs
- Advanced governance and reports
- Gamification studio
- Module access
Team & Scale
For multi-workspace structures and API-driven integration
- Up to 5 workspaces included
- +€39/mo per additional workspace
- Team management and groups
- White-label options
- API access
- BYOK for AI
- Priority support
Education, non-profit or public sector? In the discovery call we look at whether your project qualifies for a reduced licence. Ask as well if your operating model is not listed here.
Check eligibility in a discovery callWhat does it cost per person?
A process is only signed off by the people who actually run it. When every one of them needs a paid seat, the invite list gets shortened and the sign-off is worth less. Every amount here is per workspace, so it divides by everyone you bring in.
| People in the workspace | Team & Scale €249 per month | Pilot Set €219 per month |
|---|---|---|
| 5 | €50 | €44 |
| 20 | €12 | €11 |
| 50 | €5 | €4 |
The monthly list price divided by the people who use it, rounded to the euro. Professional and Team & Scale set no limit on how many people a workspace has.
Capability Modules
Add specialized capabilities to your Pro or Team plan. Mix and match as needed.
AI Studio
AI assistant, auto-edit, diagram from documentation. Includes 500K AI tokens a month for the whole workspace, or bring your own key on Team & Scale.
Compliance & Certification
Gap analysis, scoring and a certification pipeline for the frameworks you are audited against, among them DORA, NIS2 and ISO 27001.
ESG & Resources
Resource tracking, greenhouse gas accounting across Scopes 1 to 3, and sustainability scoring.
CMDB & IT Governance
A registry of your IT systems with their licence costs and the landscape they sit in. FAIR assessment included.
Continuity & Resilience
What stands still when a system fails: the cascade through dependencies, processes and partners, with recovery times held against what each process can bear. Builds on the CMDB.
Global Technology Tree
Plan capabilities as a graph: what your organisation can do today, what it needs next, and what each step depends on.
Solutions Marketplace
Publish solutions, Sustainable Impact scoring, certification pipeline that issues the FAIR Passport.
Academy Publisher
Create courses, certifications, and on-chain credentials for your workspace.
Odoo ERP Integration
Connect your Odoo instance: partners, projects and resource data flow into the processes you model.
hiop.io DataOps
Managed data pipelines through hiop.io. They ingest and transform operational data, then hand it back to your processes.
Save with Bundles
Select a bundle to highlight the modules it includes.
Start with the process that hurts most.
A free workspace, no credit card. It fits a team of two and still holds up at fifty.